MINUTES - BOARD MEETING 
THURSDAY, JANUARY 21, 2003 
PENN STATE ALUMNI ASSOCIATION 
GREATER JACKSONVILLE CHAPTER 

PRESENT: Bill Dusack, President, Bob Streightiff, Treasurer, Danielle Howard, Secretary, Josiah Pritchard, Vice President, Meredith Dusack, Media/PR Chair, Richard Holtz, Athletic Events Chair, and Jodie Davis, Social Chair. 

ABSENT: Jim Schultz, Volunteer Chair, Mary Yanda, Immediate Past President and Josh Joswick.. 

The meeting was called to order at 7:00 PM by Bill Dusack, President. 

The minutes of the October 21,2002 meeting were reviewed and approved 6 – 0. 

Officer and Chair status reports followed. 

President’s Report – Bill shared information of the Daytona-Palm Coast chapter’s spring event, service project, and annual banquet. 

Membership Report – Danielle reported she sent dues reminder notices to the 49 people whose member dues expired August 2002 and approximately 10 from 2001. Bill mentioned changing the dates on the membership dues form on the web-site. Danielle will update the membership form and post the most recent Board minutes. 

Treasurer’s Report – Bob provided the year-end statement of income and expenses for the chapter. Overall, the chapter ended up with an approximate year-end deficit of $203. Bill asked if the increase in dues caused people to not rejoin. Bob replied that he didn’t really think so as we have over 135 paid members now. Rich made a motion to accept the treasurer’s report, Danielle seconded and the motion passed 6 – 0. 

Bill made a motion to drop off our membership roster the members who haven’t renewed their membership. Meredith seconded the motion and it passed 6-0. 

Media/PR Chair – Meredith agreed to write press releases for the spring event and put them in the Folio Weekly, etc. 

Athletics Chair Report – Rich had no report. 

Social Chair – Jodie asked if the chapter was going to continue the Dining with the Lions. It was decided to schedule the dinners for April, May and June. Jodie will try to come up with a new name for the dinners. 

Vice President's Report – Josiah will delete the Happy Hour info from the web-site and try to get some new photos from the bowl game to post on the web-site. 

Discussions turned to the March 2003 Spring Break activities. 

The Singing Lions were discussed. The concert is scheduled for Sunday, March 9th with the dinner tentatively beginning at 6:30 and the concert from 8:30 – 10:00. This should allow the students enough time to arrive for dinner as our guests and prepare for the concert. 

Event chairs were appointed: 

· Gary Davis will handle stage & sound equipment. 
· Jodie Davis will handle renting the church and coordinate the food arrangements. 
· Josiah will coordinate the housing arrangements. There are 8 women and 18 men from the singing lions that will need housing on the evening of March 9th. Board members have volunteered to take many of the students so we only need to place 10 more students. It was decided that the students would be picked up and dropped off at the church. 
· Danielle will handle decorations and signage. 
· Meredith will handle publicity and programs and check retirement facilities for attendance. Bill will check if the singing lions bring their own programs. If not, we will probably do a program to recognize students, sponsors, etc. 
· Bill will contact Josh about sponsorships and Jim about HabiJax. 

The cost to the chapter was discussed. 

Jodie had prices from both Woody’s and Bono’s. Woody’s was $481 for 75 people but the board felt their quote was incomplete since it did not include tax, tip, etc. versus $844.50 for 75 people at Bono’s. Planning for 50 guests, including 26 singing lions, 16 Habijax kids, 1 Habijax rep, 3 from players grille, and 4 from the church, the chapter would need $562.50 to offset the cost of the dinner. The $431.34 collected to sponsor the singing lions was mentioned. 

Preliminary expenses of $50 for decorations, $25 for programs, $562.50 for the guest’s meals, and a $200 gift to the singing lions, and $100 for the custodial fee for the church. 

Bob made a motion to transfer the scholarship fund of $208 to the fund for the singing lions. Bill seconded the motion and it passed 7-0. 

To try and offset the cost a little more, Jodie will contact Bono’s and see what they can do for us for $10 per person total instead of $11.25. 

It was decided to set a deadline of March 1st for RSVPs for the dinner. A mailing will be sent to all dues paying members no later than February 15 inviting them to the event. An e-mail notice to the active e-mail list will also be sent out as well as posting all the information on the web-site. 

Since Jim was not present, it was decided to table discussions of the Habijax program until the next board meeting. 

The next meeting was scheduled for 7pm on Tuesday, February 11th at Bob’s house. 

There being no further business, the meeting adjourned at 8:30 PM. 

Respectfully Submitted, 

Danielle C. Howard 
Secretary