MINUTES - BOARD MEETING
SEPTEMBER 11, 2001
PENN STATE ALUMNI ASSOCIATION
GREATER JACKSONVILLE CHAPTER
PRESENT: Bill Dusack, President, Danielle Howard, Secretary, Bob Streightiff, Treasurer, Richard Holtz, Athletic Events Chair, Meredith Dusack, Media/PR Chair, Dee Davies, Social Chair and Kevin Coleman, Vice President.
ABSENT: Jim Schultz, Volunteer Chair and Mary Yanda, Immediate Past President.
The meeting was called to order at 7:30 p.m. by Bill Dusack, President.
The minutes of the July 24th meeting were reviewed and approved 6-0.
Bill opened the meeting informing the Board that Kevin Coleman had volunteered to serve as Vice President.
Bill made a motion to accept the nomination or Kevin Coleman as Vice President. Danielle seconded the motion and it passed 6-0.
The existing scholarship fund was discussed. Bill and Kevin decided to meet and discuss the viability of continuing the scholarship fund. Possible fund raisers, including selling lion pins, were discussed.
President's Report - Bill requested and received $354 from Penn State to help cover chapter newsletters and mailings. He also received information on filing a Federal Tax ID number for the Chapter from the University. Bob will look into the paperwork and make a recommendation.
Vice President's Report - Kevin gave some background info on the Chapter web-site. He went over several hosting options and their costs. Danielle brought up that she has a contact that may be able to get us free or low cost hosting for our Chapter web-site. Bill made a motion that if we can't get free hosting for our site that we pay the $35 to register our domain name and pay for 12 months of service so we can get our site up and running. Kevin seconded the motion and it passed 6-0.
Treasurer's Report - Bob reported that we took in $138 in new dues and disbursed $300.99 which leaves us with a balance of $2,382,85.
Secretary's Report - Danielle passed around a draft of a final dues notice that she will send out. The notice gives delinquent members until October 1st to pay their dues. At that point in time the board will evaluate our membership list to see if there are any members we need to contact directly regarding their dues. After October 1st, non-paying members will no longer receive the newsletter, etc. Danielle reported that she requested a copy of the AIM software but had not received it as of the meeting. She will check with the University again if she doesn't receive it soon.
Social Committee Report - Dee reported that she will be starting over on planning our Spring Event. The speaker we chose is no longer available. Discussion ensued and it was decided Dee would check into the Saturday before national service week as a possible date. She will check dates, locations, and prices and report back to the Board at the next meeting.
Media/PR Chair - Meredith reported that she has sent four announcements to the Times Union regarding our Football Parties but hasn't had any luck getting them published. She also posted our events on the University's web site. She will work with Kevin on developing content for our Jacksonville Chapter web-site.
Athletics Chair - Rich reported that the Wisconsin game will not be on local TV so we will convene at the New Mudville Grill and watch the game there as a group. We will also meet as a group to watch the Iowa game at the New Mudville Grill. The only other upcoming sporting event is women's volleyball on ESPN II on Sunday October 28th at 4 pm.
Immediate Past President - Mary asked Bill to remind everyone about the food drive - people can bring food to any event and the officers will collect and deliver it.
New Business - Bill brought up a Chapter Scrapbook. That idea was tabled for now in light of all the other projects we have in the works. An e-mail address list was discussed. We are slowly compiling a list of e-mail addresses of our chapter members. We will put a link on our web-site where members can sign up to receive the newsletter and notices via e-mail thus saving postage costs.
Admissions Committee - There are two college nights coming up on October 23rd and 24th. We will need two volunteers to man each evening. Meredith and Dee volunteered to assist with manning the booth.
Due to time constraints, agenda item number seven, Chapter Leaders Handbook, was tabled until the next Board Meeting.
The next Board Meeting was scheduled for Tuesday, October 16th at Bob's house.
There being no further business, the meeting adjourned at 9:30 p.m.
Respectfully Submitted,
Danielle C. Howard
Secretary